Reservation Rental Agreement

Slopeside Okemo 
Policies and Procedures
 
RESERVATION DEPOSIT REQUIREMENTS:   You must be 21 years old to make a reservation and occupy a unit.  We require a valid MasterCard, Visa or Discover be provided at the time of booking.  A deposit equal to 50% of the base rent, a non-refundable $49.00 reservation fee, and payment for Security Deposit Protection plan and optional trip insurance (if selected) is required within 10 days of the initial booking of the reservation.  This payment should be made by personal check or credit card, and upon receipt by our office you will be sent a confirmation of the reservation.  The remaining balance is due 45 days prior to your arrival date.  If a reservation is made within 45 days of the arrival date, payment in full is required by either MasterCard, Visa or Discover.  Any returned checks will incur a fee of $25.00.
 
VACATION RENTAL INSURANCE:  Vacation rental insurance is offered at the time of booking your reservation.  The company providing the insurance is Trip Mate, Inc. and the purchase of the optional insurance is facilitated by our office.  The additional cost of the insurance, if selected, will be included in your reservation total and reflected in the confirmation paperwork you receive from our office.  PLEASE NOTE:  If you plan to purchase trip insurance, it must be done within 14 days of making your reservation or at the time of booking if reservation is made within 45 days of arrival date.
 
CANCELLATION POLICY:  If you find it necessary to cancel your vacation plans, please contact us immediately.  If you cancel the reservation prior to a payment being made, the $49.00 non-refundable reservation fee will be charged to the credit card provided at time of booking.  If you cancel the reservation at least 45 days prior to your scheduled arrival date, your payments will be refunded, less the cancellation fee equal to 10% of the base rental cost, the $49.00 reservation fee and trip insurance premium if applicable.  If you cancel within 45 days of your scheduled arrival date for any reason, your rental payments are non-refundable unless we are able to re-rent the property for the same price and same dates.  If the property is re-rented for the same price and same dates, then your payments will be refunded less the 10% cancellation fee, the $49.00 reservation fee, and the trip insurance premium if applicable, once we have received payment in full from the new renter.  We strongly recommend you purchase the reasonably priced vacation rental insurance described above.  Payments must be received by dates due, as outlined in this Policies & Procedures document and detailed in the Rental Agreement.  If payments are not received by dates due, Slopeside Okemo may cancel your reservation due to non-payment.  Notification of such cancellation would be sent to you via email address on file.  If such a cancellation occurs due to non-payment, Renter shall be subject to all applicable cancellation fees outlined previously in this section.
 
SECURITY DEPOSIT:  This Vacation Rental Damage plan covers unintentional damages to the rental unit interior that occur during your stay, provided they are disclosed to management prior to check-out.  The policy will pay a maximum benefit of $3,000.  Any damages that exceed $3,000 will be charged to the credit card on file.  If you damage the real or personal property assigned to your rental accommodation during the trip, the Insurer will reimburse the lesser of the cost of repairs or the Actual Cash Value of the property, up to $3,000.  Certain terms and conditions apply.  Full details of the Vacation Rental Damage coverage are contained in the Description of Coverage or Insurance Policy (www.vacationrentalinsurance.com/vacationrentaldamage).  The Vacation Rental Damage can be purchased up to, and including at, check-in.  By submitting payment for this plan, you authorize and request CSA Travel Protection and Insurance Services to pay directly Slopeside Okemo any amount payable under the terms and conditions of the Security Deposit Protection.  Please contact Slopeside Okemo directly if you do not wish to participate in this plan or assignment.  If you elect to not participate in this plan, a $500 security deposit (higher amount applies to certain properties) must be paid to Slopeside Okemo at least 14 days prior to check-in to cover any untoward damage or loss to the property or the contents therein, normal wear and tear excepted.  In the event damage occurs Renter will be responsible for its repair and restoration to the condition which existed at the time the property was rented.  Renter and guests shall conduct themselves in a manner considerate to others at all times; unreasonable or noisy conduct may result in loss of security deposit or eviction.  Upon satisfactory inspection of the property and its contents, security deposit will be returned within 30 days of check-out.
 
RESERVATION FEE:  A non-refundable fee of $49.00 is charged for each reservation.
 
CHECK IN TIME:  Check-in time is 5:00 p.m.  You will come to our office located on Route 103 in Ludlow for check-in.  We will issue you the keys, parking permits, etc. at time of check-in.  If you plan to arrive in the late evening hours, please contact us a day before your scheduled arrival to make arrangements for key pick-up.  We are happy to accommodate early check-ins when possible, but never before 12:00 p.m.  Please understand that early check-ins are not available during holiday periods and at many other busy times during the peak ski season.  Directions to our office and a map of the area are available for your reference on our website – www.slopesideokemo.com.
 
CHECK OUT TIME:  Check out time is 12:00 p.m.  Late check outs may be available for an additional fee of $30/hour.  You must contact our office the day of your departure to inquire if late check out is available, and to receive authorization for such.  Unauthorized late check outs will incur a charge of $80/hour, and if the property is not vacated by 3:00 p.m., an additional night’s rent will be charged.  Please understand that late check outs are not available during holiday periods and at many other busy times during the peak ski season.
 
HOLIDAY PERIODS:  Holiday periods vary from year to year.  Holiday periods for the 2013/2014 ski season are as follows:  Christmas through New Year’s week including dates of December 25 - 31, 2013 and January 1, 2014; Martin Luther King holiday including dates of January 17 - 19, 2014; President’s Week holiday including dates of February 14 - 20, 2014.  
 
MAID SERVICEThe property is cleaned prior to your arrival and after your departure.  Daily maid service is not provided during your stay.  Additional service may be available if booked and paid for in advance of your arrival.  Rates start at $35.00/man hour, with a 1 hour minimum.  Please contact our office by phone to make arrangements. 
 
PETS: Renters are NOT allowed to bring pets.  If pets are discovered, you will be asked to leave and all monies, including any security deposit, will be forfeited.  In addition, a fee of $250 plus cost of cleaning and treating the property will be assessed.  PLEASE NOTE:  Property owners may have pets that visit the property with them at times.  Please inquire at time of booking with a reservationist if this is a concern.
 
OCCUPANCY:  Maximum occupancy for the property is indicated on your reservation confirmation.  Occupancy is defined as an overnight stay.  In the event occupancy is exceeded, renter agrees that the owner, owner’s agent or community association will remove them from the property and renter will forfeit all monies paid for the rental whether earned or unearned.

SMOKING:  All properties are non-smoking.  Smoking inside any of our properties may result in eviction and forfeiture of rent. Evidence of smoking discovered during post departure inspections by Slopeside will result in forfeiture of any security deposit.  In addition, a fee will be assessed for cleaning services to rid the property of smoke odor.
 
SUBSTITUTION OF ACCOMMODATIONS:  Circumstances may cause your reserved property to be unavailable.  If this occurs, we will provide you with as much advance notice as possible.  We reserve the right to substitute comparable accommodations.  Rate and amenities may vary; however, the accommodations and rates will be subject to your approval.
 
FURNISHINGS/AMENITIES:  Each property is individually owned and furnishings, décor and amenities will vary.  Property décor may change from time to time due to owner’s changes or a change in ownership.  Each property has met our inventory requirements, and includes color TV, cable, VCR or DVD player, fireplace, and kitchens equipped with dishes, glasses, flatware and cookware suitable for daily cooking.  Some condominium developments include amenities such as pool, hot tubs, fitness center, etc.  Many properties, but not all, include high speed internet service.  Please speak with a member of our staff for details on specific amenities so we can assist you with finding the property that will best suit your needs.
 
SUPPLIES:  All properties are equipped with bed linens, towels, pillows and blankets.  An initial supply of soaps, paper products, and trash bags is provided.  Additional supplies are the responsibility of the renter.  Firewood is provided in common areas near each property.  Items we recommend you bring from home include fire starters and beach towels (if you are staying where you will have pool access). 
 
TELEPHONE USAGE:  Each property is equipped with a telephone.  Local calls are free.  Long distance calls must be charged to a calling card or credit card.
 
MAINTENANCE ISSUES:  Please report any maintenance issues to our office.  In the event of equipment malfunction or other maintenance issues within the unit, Slopeside Okemo will expedite repairs as quickly as possible by contacting the appropriate property manager for the property or calling in vendors needed to repair equipment.  No rent adjustments can be made for circumstances beyond our control or for the malfunction or loss of use of equipment or amenities.
 
AFTER HOUR EMERGENCIES:  In the event you have an emergency during the evening hours, call our office number and you will speak with our answering service.  If necessary, the answering service will contact one of our staff on call and your situation will be addressed.  If our on-call staff is required to respond to a non-emergency situation after hours, a fee of $75 per hour (including drive time) will be charged from the security deposit.  
 
LOCK OUT CHARGE:  Contact our office if you are locked out and need assistance.  A fee of $25 will apply during normal business hours of 9:00 a.m.-5:00 p.m.  A fee of $75 will apply to lock out calls outside normal business hours.  Please note there is a lost key charge of $25.00.
 
ENTRY & INSPECTION:  Slopeside Okemo, property owners or their agents will have the right to enter the premises:  1) in the event of an emergency or 2) to make necessary repairs, alterations or improvements, or to supply necessary or agreed services.
 
TAX:  All reservations of 30 nights or less are subject to a 9% Vermont Meals and Rooms Tax.
 
LOST ITEMS:  Slopeside Okemo is not responsible for any items left in any property.  If an item is found by a member of our staff, it will be held in our office for 30 days.  Items may be shipped to you at your request at cost of shipping plus a handling fee of $15.00.
 
ERRORS & OMISSIONS:  We strive to make certain that all published information regarding rental properties is as complete and accurate as possible.  Please contact our office if you have specific questions or concerns regarding features of the rental property.  Slopeside Okemo is not responsible for inadvertent errors or any unknown changes made by the owner to a property. 





Slopeside Okemo Vacation Rentals P.O. Box 239 Ludlow, VT 05149 +1 (802) 228-8999 slopesideokemo@msn.com

Slopeside Okemo Condominium Rentals P.O. Box 239 Ludlow, VT 05149 +1 (802) 228-8999 slopesideokemo@msn.com

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